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A sectional door pulled down moments before opening, a narrow strip of daylight underneath
Software for equipment rental businesses

Customers book online.
You run everything else in one place.

Avably connects your rental website to an operations back office. A booking goes straight into the calendar and order list; from there, the same team prepares the equipment, hands it over or ships it, takes the return and settles the deposit. No retyping between forms, spreadsheets and messages.
Availability tracked per individual unit
Payment and deposit tied to the booking
yourname.avably.io or your own domain
More than a calendar
A booking starts the work; it does not finish it. The equipment still has to be prepared, handed over or shipped, returned on time and checked. Sometimes you price an extension, sometimes you deduct PLN 57 for cleaning, and every deposit must end at zero. Avably keeps those steps on one order, so the team can see what happened and what comes next.
One order through the full rental cycle
Availability counted on individual units
Store, payment and back office in one workflow
Who this is for

The same workflow, different equipment

A concrete mixer and buckets on a site in a room under renovation
Construction and machinery
A set of spanners and hex keys laid out on a workshop board
Tools and power tools
Dozens of identical chairs stacked in a warehouse
Events and venue equipment
Two stage spotlights against an orange background
Photo, video and stage
A row of identical bicycle wheels with red rims
Bikes and sports gear
Avably fits rental businesses that charge by the day and need to track specific units. Product names change; booking, handover, return and deposit do not. You start the website from one of six ready-made templates.
From offer to return

See one order move through Avably

I run a rental business myself. Avably grew out of the days when two people arrived for the same piece of equipment and the deposit trail lived somewhere in the phone.

Maciej
founder of Avably, runs a rental business
Scope

Everything supporting the rental between those steps

Open your rental store
Open your rental store
Tiered pricing and extensions without a calculator
Set a price for a day, a week or a longer rental. Moving the dates reprices the full order, while an extension adds the difference without manually rebuilding each line.
Online payments with no Avably cut
Customers pay by card on your website and the money reaches your own account with the payment provider. Avably charges a subscription, not a percentage of bookings. BLIK and Przelewy24 are being built, with no promised date.
Customer, history and decisions on the order
The customer record gathers orders and invoice details. Notes carry an author and a date, so the team sees what was agreed. Block someone you do not want to serve again by both email address and phone number.
Agreement, messages and invoice in one trail
Order data becomes a PDF rental agreement. Lifecycle emails go out in the customer's language and keep their delivery result. You still issue the invoice outside Avably, but you can send it from the back office and keep that trail. Automatic invoicing is still only on the Premium list.
Bookings on the website you already have
Embed the calendar with a script or the WordPress plugin. In that setup, customers pay by bank transfer or on pickup. A public API can power your own interface while every order still lands in the same back office.
The daily dashboard in the Avably back office: today's pickups and returns, an overdue rental, tomorrow's preparation and revenue (demonstration data).
Scope

Start with what is happening today

The dashboard puts check-outs, returns, overdue orders, tomorrow's preparation and money alerts into five fixed tiles. Every item opens the relevant order. Revenue, trends and equipment utilisation stay below as context for a decision, not another list to maintain.
Open your rental store
Open your rental store
Getting started

From an empty account to the first booking

Open your rental store
Open your rental store
The Avably sign-up screen: trial benefits, email and password fields, and the account creation button (demonstration data).
Open an account and name the store
Confirm your email, create the organisation and choose the store address. No installation, sales call or card. The back office immediately gives you a short checklist of what is needed to open.
The catalogue in the Avably back office: the equipment list with the daily price, the deposit and the number of units (demonstration data).
Add the real catalogue
Products and tiered prices come in from a CSV file. Add units, pickup points and photos in the back office. A larger inventory takes real time, so you can work in stages and publish the part of the offer that is ready.
The order list in the Avably back office: tiles with the number and value of orders, and a table with customer, equipment and dates (demonstration data).
Publish and run the first rental
A customer books on the website and the order appears on the list. From there, run it through preparation, handover, return and deposit. Invite the next members of the team by email.
Security and compliance

See how we guard the data

The database itself separates rental data
The wall between two businesses sits in the database itself (Row Level Security), not in the screens above it. A test guards it on every change to the system: it deliberately reaches for another business's rows and has to be refused, or the change does not ship.
We never hold a card number
Payments run through Stripe — card numbers never touch our servers and are never stored here. We do not collect national ID numbers or scans of identity documents either. A name, an email, a phone, an address and a tax number for the invoice is all we keep.
Servers inside the European Union
The database, the hosting and the mail all run in EU regions. Courier integration keys are encrypted separately for each business, and the key we encrypt them with does not live in the database.
We cannot get into the platform without a code
Our own administrative access needs a second factor (TOTP) — a password alone gets none of us in. Store and back-office pages ship a Content-Security-Policy computed separately for each request, plus HSTS and the rest of the security headers.
An address for reporting holes, and the GDPR paperwork
We publish security.txt (RFC 9116) with an address for vulnerability reports. We do not yet have a data processing agreement or self-service deletion of a customer's data; both are being written before the paid plans start.
We hold no external certifications and we do not imply otherwise. Everything above can be checked in the running system.
Questions

Common
questions

Can a customer book and pay on my site?

Yes, by card. The customer picks the equipment and the days, sees live availability and pays by card — the deposit comes off with the order. Our server works out the amount; the customer's browser never touches it. Anyone who prefers the old way pays by transfer or on pickup. BLIK and Przelewy24 are being built — we are not giving dates.

What do I pay, and do you take a cut of each booking?

PLN 199 net a month, and no cut. That price covers the back office, the store website and online payments. We do not count users or orders. A year up front costs the same as ten months. We take nothing from the transaction: the money goes straight to your own account with the payment provider, and you sign that contract yourself, so their rates come from them, not through us. Premium at PLN 399 net is on the page, but we are not selling it yet.

What happens after the 14 days?

Nothing on its own. You sign up without a card, so there is nothing for us to charge — after fourteen days nothing happens by itself. The prices are set: Standard at PLN 199 net a month, Premium at PLN 399 net, a year for the price of ten months, no annual contract and no onboarding fee. Subscription payment goes live before the commercial launch — we will email you before anything starts costing money. Catalogue, orders and customers export to CSV whenever you want.

My bookings live in a notebook and a spreadsheet. How do I move them?

The catalogue goes in as a CSV. The file uses our column layout, so the simplest way is to export the empty one and fill it in. Before anything is saved you get a preview: how many items will be added, how many overwritten, and which row has an error. Photos, units and pickup points you add in the back office, because the CSV does not carry them. The import covers the catalogue, not bookings — open dates you enter by hand. Export works the other way round, so your data is not locked in here.

Can the store run on my own domain?

Yes, with one CNAME record. The moment your organisation exists, the store already answers at yourname.avably.io, so you have something to show customers on day one. Your own domain goes on whenever you want: the back office spells out the record (type, name, value), you paste it at your registrar and press “Check verification”. DNS is sometimes ready in minutes, sometimes hours. No developer needed.

Who is Avably a bad fit for?

For hourly rental. We price rentals in days, off tiered day rates — hours are simply not something we count. We do not run retail either: tills, receipts and stock to sell belong in a different program. Flats and premises are outside this entirely. And there is nobody here who will load your catalogue for you — you sign up and click through it yourself, and we answer email, usually the same business day.